Overview
This article will outline how to use Payroll Run to pay Employees with app.zeal.com. Learn how to set up regular payroll for your company, run regular and off-cycle payroll, and manage deductions for your Employees. Only users with company admin member permissions will be able to access and run payroll. Please note that Payroll Run is only for paying your hourly Employees. Contractors can not be added to a payroll run. To pay Contractors, navigate to the Pay Contractors tab in your sidebar navigation.
How to set up regular payroll
A regular payroll run is based on the regular pay schedule and the first payroll check date set at the company level. To use this feature, you will first set up a regular payroll run in the Company Dashboard. Employees can be added or removed either during the setup process or by editing the payroll run at any time. Adding employees to your regular payroll run will change the employees’ pay frequency value to match that of your company’s regular pay schedule.
Setting up your regular payroll:
Pay tab > Run Payroll page, and click on the Set Up button.
Select your company’s first regular payroll check date, reporting period for your first payroll, and your company’s regular pay frequency. Please note that you cannot adjust your company’s regular pay schedule and first regular payroll check date once you have set up regular payroll. If you need to make an adjustment to either of these items after you’ve set up regular payroll, please contact Zeal support through the Partner dashboard.
How to run a regular payroll
Once regular payroll has been set up, with the company’s regular pay schedule and first regular payroll check date, a regular payroll run can be created.
Navigate to Pay tab, then the Run Payroll page, and click the Get started button in the Run regular payroll box to run regular payroll.
Your screen will populate with all employees that you’ve identified as regular payroll employees along with their wage, hour, and deductions. From here, you can add additional employees to this run as well as add other types of earnings (such as PTO or bonuses), skip regular payroll for an employee, and adjust hour and wage data.
Click on the Continue button to view a summary of your drafted regular payroll run.
Click on the Submit payroll button to complete creating your payroll.
Zeal will process the payroll, ensuring appropriate taxes are remitted and employees are paid on the designated pay date. You can track the status of each of the employee checks in your payroll run by navigating to the Pending page under Pay in your sidebar.
Note: we do not support automatic regular payroll at this time.
Note: In order to pay your employees be sure to submit payroll before 2 p.m. PT two business days prior to the intended check date (for instance, a Friday pay date must be submitted by 2 p.m. PT the Wednesday prior).
How to run an off-cycle payroll
Off-cycle payroll can be run at any time for any of your employees. You do not have to have set up regular payroll in order to run an off-cycle payroll.
To run an off-cycle payroll, navigate to the Pay tab, then the Run Payroll page.
Click on Get started in the box titled Run off-cycle payroll.
Select the pay frequency, reporting period, and check date for the off-cycle payroll run.
Note: The pay frequency selected for an off-cycle payroll will determine the available list of employees that can be added to that off-cycle payroll. For example, if you select a weekly pay frequency for an off-cycle payroll, only employees with weekly pay frequencies in their employee profiles will be available to add to that payroll.
You can add employees to the run by clicking on the Add Employees to payroll run button
Wages, hours, and deductions will automatically populate the page and you may make adjustments necessary to the checks in this payroll.
Click on the Continue button to proceed to a summary view of this payroll.
Once you’re ready to submit this off-cycle payroll, click on the Submit payroll button. You can track the status of each of the Employee checks in your payroll run by navigating to the Pending page under the Pay tab in your sidebar.
Editing a Payroll Run
Once a run is set up, we can edit and resubmit it. In the Company Dashboard, navigate to Run Payroll and click either the Edit payroll button below the desired section, or click the three dots next to a specific payroll run and click Edit payroll.
On the next page, we can review the payroll run and make edits by clicking a pencil icon.
We can also remove an employee from this pay cycle by clicking three dots at the end of the row and deleting the check.
Once you’re ready to submit this payroll, click on the Submit payroll button.
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